Executive Board Job Descriptions

(Reprinted from the Chapter Constitution)

 

The duties of the elected offices are:

(a)                            President

                                                               i.      Shall preside over all meetings of NSBE-HSC

                                                             ii.      Shall serve as the official representative of NSBE-HSC

                                                            iii.      Shall lead the activities of the Administrative Zone

                                                           iv.      Shall create committees, subject to confirmation by the CEB

                                                             v.      Shall appoint members to committees as necessary and confirm/deny committee appointments made by zone leaders

                                                           vi.      Shall approve the chapter monthly report and submit it to the Region V Alumni Executive Board

                                                          vii.      Shall schedule and conduct Administrative Zone meetings as deemed necessary

                                                        viii.      Shall prepare a brief report for each business meeting highlighting zone activities

                                                           ix.      Shall prepare an Individual Position Report by June 30

(b)                           Vice President

                                                               i.      Shall preside in the absence or inability of the President

                                                             ii.      Shall oversee the activities of all committees

                                                            iii.      Shall develop programs of interest for NSBE-HSC in cooperation with the CEB

                                                           iv.      Shall prepare the chapter Annual Report/CDP

                                                             v.      Shall require from relevant CEB officers proper documentation for all chapter programs, activities, meetings and events

                                                           vi.      Shall compile monthly reports from all zone leaders into a chapter monthly report

                                                          vii.      Shall keep an online record of all chapter monthly reports

                                                        viii.      Shall temporarily assume the duties of any Administrative Zone officer who is separated from office until a replacement is in place

                                                           ix.      Shall perform activities, duties, and responsibilities as designated by the President

                                                             x.      Shall prepare an Individual Position Report by June 30

(c)                            President-Emeritus

                                                               i.      Shall serve as an advisory member of the CEB (shall not vote unless concurrently holding another CEB position)

                                                             ii.      Shall conduct parliamentary procedure workshops as needed at CEB and chapter business meetings

                                                            iii.      Shall head the Elections Committee

1.      If the President-Emeritus is a candidate in the election, then the President shall appoint another CEB member to serve as chair of the Elections Committee, with two-thirds approval of the CEB.

(d)                           Secretary

                                                               i.      Shall lead the activities of the Communications Zone and also serve as a member of the Administrative Zone

                                                             ii.      Shall appoint, subject to approval of the President, members of Communications Zone committees

                                                            iii.      Shall prepare a zone monthly report

                                                           iv.      Shall schedule and conduct Communications Zone meetings as deemed necessary

                                                             v.      Shall record accurately the minutes of CEB meetings and general membership meetings and make available the minutes to all members upon request

                                                           vi.      Shall require minutes of zone and committee meetings from appropriate zone leaders and committee chairs and will maintain an online record of all such minutes

                                                          vii.      Shall prepare a brief report for each business meeting highlighting zone activities

                                                        viii.      Shall temporarily assume the duties of any Communications Zone officer who is removed from office until a replacement is in place

                                                           ix.      Shall prepare an Individual Position Report by June 30

(e)                            Treasurer

                                                               i.      Shall lead the activities of the Finance Zone and also serve as a member of the Administrative Zone

                                                             ii.      Shall appoint, subject to approval of the President, members of Finance Zone committees

                                                            iii.      Shall ensure chapter compliance with all relevant financial laws, NSBE policies, and tax regulations

                                                           iv.      Shall keep account and deposit of all NSBE-HSC funds

                                                             v.      Shall make expenditures for NSBE-HSC in a manner approved by CEB

                                                           vi.      Shall be responsible for maintaining accurate and complete financial records

                                                          vii.      Present a quarterly financial report identifying income and expenditures of NSBE-HSC

                                                        viii.      Shall annually prepare a chapter budget and submit to the CEB for approval

                                                           ix.      Shall ensure chapter compliance with the chapter budget

                                                             x.      Shall prepare a zone monthly report

                                                           xi.      Shall schedule and conduct zone meetings as deemed necessary

                                                          xii.      Shall prepare a brief report for each business meeting highlighting zone activities

                                                        xiii.      Shall assume the duties of any Finance Zone officer who is removed from office until a replacement is in place

                                                        xiv.      Shall prepare an Individual Position Report by June 30

(f)                             Programs Chairperson

                                                               i.      Shall lead the activities of the Programs Zone and also serve as a member of the Administrative Zone

                                                             ii.      Shall appoint, subject to approval of the President, members of Programs Zone committees (with the exception of the Student Activities Committee)

                                                            iii.      Shall prepare a zone monthly report

                                                           iv.      Shall schedule and conduct zone meetings as deemed necessary

                                                             v.      Shall prepare a brief report for each business meeting highlighting zone activities

                                                           vi.      Shall assume the duties of any Programs Zone officer who is removed from office until a replacement is in place

                                                          vii.      Shall coordinate NSBE-HSC implementation of the NSBE T.O.R.C.H. program

                                                        viii.      Shall coordinate the implementation of NSBE-HSC programs for Black History Month, Women’s History Month, National Engineer’s Week, Martin Luther King Jr. Birthday, Challenger and Columbia Observances, Juneteenth, and major JSC or contractor special events

                                                           ix.      Shall prepare an Individual Position Report by June 30

(g)                            Membership Chairperson

                                                               i.      Shall lead the activities of the Membership Zone and also serve as a member of the Administrative Zone

                                                             ii.      Shall assume the duties of any Membership Zone officer who is removed from office until a replacement is in place

                                                            iii.      Shall appoint, subject to approval of the President, members of Membership Zone committees

                                                           iv.      In conjunction with the Civil Service and Contractor Counselors, shall maintain updated statistics with respect to Black employment statistics for NASA-JSC and all JSC contractors

                                                             v.      Shall prepare a zone monthly report

                                                           vi.      Shall schedule and conduct zone meetings as deemed necessary

                                                          vii.      Shall prepare a brief report for each business meeting highlighting zone activities

                                                        viii.      Shall periodically develop and implement membership surveys

                                                           ix.      Shall develop and oversee quarterly membership drives

                                                             x.      Shall design and staff a recruiting table(s) during membership drives

                                                           xi.      Shall be responsible for ensuring successful completion of chapter membership applications through the NSBE online system, coordinating with NSBE Headquarters to resolve any system problems.

                                                          xii.      Shall re-charter the chapter nationally

                                                        xiii.      Shall maintain a membership roll and publish a chapter directory

                                                        xiv.      Shall recruit or help recruit manpower from membership for chapter projects/committees/etc.

                                                         xv.      Shall prepare and distribute event maps/directions for all chapter activities

                                                        xvi.      Shall prepare an Individual Position Report by June 30

(h)                            Publications Chair

                                                               i.      Shall develop, publish and distribute a regular chapter newsletter

                                                             ii.      Shall determine the frequency of the chapter newsletter, subject to CEB approval

                                                            iii.      Shall regularly submit articles to regional and national NSBE periodicals

                                                           iv.      Shall prepare a position monthly report

                                                             v.      Shall prepare and distribute all meeting and event announcements

                                                           vi.      Shall assist the Chief Engineer, Professional Development Chair, and Community Impact Chair with their publications

                                                          vii.      Shall prepare an Individual Position Report by June 30

(i)                              Public Relations Chair

                                                               i.      Shall serve as NSBE-HSC’s primary public representative

                                                             ii.      Shall prepare press releases and arrange other forms of positive media coverage for NSBE-HSC programs and events

                                                            iii.      Shall maintain and update a directory of Houston media contacts

                                                           iv.      Shall maintain and update a directory of Houston area Black organizations and Houston area technical organizations

                                                             v.      Shall serve as the NSBE-HSC official representative to AAAN, BBEA, NTAHC, NSBE-HAE, and the Houston Coalition of African American Organizations

                                                           vi.      Shall attend AAAN and HAE regularly scheduled meetings and report to the CEB on the activities of both organizations.  Where feasible, shall also attend or designate a representative to attend meetings of other Black technical organizations in the JSC area.

                                                          vii.      Shall meet regularly with Civil Service and Contractor Counselors to discuss NSBE-HSC’s image with respect to JSC and contractor organizations; shall jointly develop strategies to enhance NSBE’s image

                                                        viii.      Shall maintain regular contact with JSC equal opportunities and public affairs offices

                                                           ix.      Shall develop an annual Black History Month Exhibit, as well as exhibits used for any other onsite (or contractor site) chapter displays during holidays or other special events

                                                             x.      Shall develop and annually update a chapter brochure

                                                           xi.      Shall prepare a position monthly report

                                                          xii.      Shall prepare an Individual Position Report by June 30

(j)                             Telecommunications Chair

                                                               i.      Shall develop and maintain the chapter website

                                                             ii.      Shall develop and maintain chapter listservs and other electronic communications tools, developing appropriate policies and procedures for their use – subject to Communications Zone approval.

                                                            iii.      Shall prepare a position monthly report

                                                           iv.      Shall prepare an Individual Position Report by June 30

(k)                           Finance Chair

                                                               i.      Shall develop a chapter Solicitation Packet, proposals, and other funding requests

                                                             ii.      Shall develop an overall strategy for chapter financial growth, including but not limited to direct fundraising, solicitation, contract and grant activities, and investments

                                                            iii.      Shall oversee all chapter fundraising activities

                                                           iv.      Shall be responsible for collecting chapter dues and other payments to the chapter

                                                             v.      Shall prepare a position monthly report

                                                           vi.      Shall prepare an Individual Position Report by June 30

(l)                              Chief Engineer

                                                               i.      Shall serve as primary spokesperson for NSBE-HSC engineering activities

                                                             ii.      Shall direct chapter research and other technical activities

                                                            iii.      Shall seek out opportunities for the chapter to contribute to space-related engineering efforts

                                                           iv.      Shall work with Community Impact Chair to develop programs that use NSBE-HSC technical expertise for community betterment

                                                             v.      Shall work with Community Impact Chair to develop content for “How to” booklets

                                                           vi.      Shall coordinate the Chapter Technology Seminars

                                                          vii.      Shall prepare an Individual Position Report by June 30

                                                        viii.      Shall publish annually the North Star Journal and White Paper Journal

                                                           ix.      Shall prepare a position monthly report

(m)                          Professional Development Chair

                                                               i.      Shall develop and implement programs to advance the professional development and success of NSBE-HSC members

                                                             ii.      Shall track promotions, papers presented or published, and other measures of professional success for NSBE-HSC members

                                                            iii.      Shall deliver content to help NSBE-HSC members prepare for employee evaluations

                                                           iv.      Shall develop and annually update the Career Success Manual

                                                             v.      Shall develop programs to educate members, other NSBE chapters, and the community at large about entrepreneurial space-related opportunities in transportation, research, tourism, exploration, and all other emerging space industries

                                                           vi.      Shall prepare a position monthly report

                                                          vii.      Shall prepare an Individual Position Report by June 30

(n)                            Community Impact Chair

                                                               i.      Shall develop and implement programs, including at least one major program per year, that use the technical expertise of NSBE-HSC membership for positive community impact

                                                             ii.      Shall publish “How to” booklets

                                                            iii.      Shall manage “How to” subscription and distribution

                                                           iv.      Shall prepare an Individual Position Report by June 30

(o)                           College Initiative Chair

                                                               i.      Shall meet regularly with Houston collegiate NSBE chapter presidents to ensure NSBE-HSC interaction with and support for Houston NSBE chapters

                                                             ii.      Shall meet regularly with Houston collegiate NSBE Senators to ensure voting support from Houston chapters for Alumni issues

                                                            iii.      Shall attend Houston collegiate NSBE chapter meetings and activities as often as possible

                                                           iv.      Shall serve as advisor to the Student Activities Committee

                                                             v.      Shall attend or send a regular member to attend all onsite Student Activities Committee activities

                                                           vi.      Shall develop and implement a mentoring program for Transient Members

                                                          vii.      Shall contact Transient Members at the beginning of their work tour and schedule a welcome meeting

                                                        viii.      Shall oversee election of the Student Coordinator at the welcome meeting

                                                           ix.      Shall develop working relationships with internship program coordinators at universities with regular, significant JSC Black student employment

                                                             x.      Shall work with NASA and contractor student work program supervisors to promote NASA opportunities to NSBE college students nationwide

                                                           xi.      Shall recommend HBCUs to appropriate NASA and contractor personnel for recruiting and research contract activities

                                                          xii.      Shall prepare a position monthly report

                                                        xiii.      Shall prepare an Individual Position Report by June 30

(p)                           Pre-College Initiative Chair

                                                               i.      Shall develop and implement a chapter strategy for outreach into the pre-college Houston community, including the establishment and coordination of NSBE Jr. chapters

                                                             ii.      Shall actively network and meet with other NSBE PCI chairs in the Houston area to coordinate city-wide activities and to serve as a resource to collegiate PCI efforts

                                                            iii.      Shall work with NASA and contractor student work program supervisors to promote NASA opportunities to Houston PCI students

                                                           iv.      Shall prepare a position monthly report

                                                             v.      Shall prepare an Individual Position Report by June 30

(q)                           Student Coordinator

                                                               i.      Shall form and manage the Student Activities Committee (SAC)

                                                             ii.      Shall, with approval of the SAC, make changes as necessary to the leadership structure of the SAC

                                                            iii.      Shall meet weekly with the College Initiative Chair

                                                           iv.      Shall represent the interests of Transient Members to the CEB

                                                             v.      Shall promote NSBE membership to NASA and Contractor student employees who are not current NSBE members, implementing membership drives as necessary

                                                           vi.      Shall prepare a position monthly report

                                                          vii.      Shall prepare an Individual Position Report due five business days before the conclusion of the work tour

(r)                             Civil Service Counselor

                                                               i.      Shall monitor NSBE-HSC policies and activities for compliance with all relevant NASA regulations

                                                             ii.      Shall chair the Civil Service Committee

                                                            iii.      Shall complete facility requests/room reservations for all chapter activities held on NASA facilities as well as badging for invited guests and members not badged for access to the event location

                                                           iv.      Shall work with the Membership Chair to develop recruiting strategies for each JSC directorate

                                                             v.      Shall quarterly compile statistics with respect to civil service Black employment for NASA-JSC

                                                           vi.      Shall serve as chapter parliamentarian

                                                          vii.      Shall represent the interests of civil servant members to the CEB

                                                        viii.      Shall prepare a position monthly report

                                                           ix.      Shall prepare an Individual Position Report by June 30

(s)                            Contractor Counselor

                                                               i.      Shall monitor NSBE-HSC policies and activities for compliance with all relevant contractor regulations

                                                             ii.      Shall chair the Contractor Committee

                                                            iii.      Shall work with the Membership Chair to develop recruiting strategies for each contractor organization

                                                           iv.      Shall complete – or delegate a contractor NSBE-HSC member to complete – facility requests/room reservations for all chapter activities held on contractor facilities as well as badging for invited guests and members not badged for access to the event location

                                                             v.      Shall represent the interests of contractor members to the CEB

                                                           vi.      Shall quarterly compile statistics with respect to contractor Black employment for NASA-JSC

                                                          vii.      Shall serve as chapter Sergeant-At-Arms

                                                        viii.      Shall prepare a position monthly report

                                                           ix.      Shall prepare an Individual Position Report by June 30

(t)                             Social and Professional Networking Chair

                                                               i.       Shall prepare and distribute welcome packets for all new chapter members

                                                             ii.      Shall host regular formal and informal chapter socials

                                                            iii.      Shall coordinate with NSBE-HAE and other technical societies and/or minority organizations for periodic joint socials and networking events

                                                           iv.      In conjunction with the Professional Development Chair, shall develop NASA-related networking programs and opportunities

                                                             v.      Shall develop and implement chapter programs related to members’ non-work-related personal development and success

                                                           vi.      Shall oversee logistics related to chapter conference attendance, including both NSBE and non-NSBE conferences attended by the chapter

                                                          vii.      Shall prepare a position monthly report

                                                        viii.      Shall prepare an Individual Position Report by June 30

 

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